Information for Presenters
Registering for the conferenceAll speakers must be registered for the conference before giving their oral presentation. We would appreciate it if you could register and pay for the conference by Wednesday, May 25, 2016. If we do not receive your registration and payment by that date, we may need to remove you from the conference program. If there is a reason you cannot register or pay by May 25, please contact the event coordinator Siobhan Cardoso as soon as possible at premus2016@iwh.on.ca. Getting to the conference centreTransportation options for getting to the Allstream Centre can be found in our hotel & travel section. Checking in at the conferenceAll speakers must check in and pick up their badges (and, if applicable, social event tickets) before giving their presentation. A Check-in/Registration Desk will be located at the welcoming reception (at LUMA in the TIFF Bell Lightbox) on Sunday night. A Check-in/Registration Desk at the Allstream Centre conference site, in the area in front of Ballroom B, will be open 7:30am to 5:00pm Monday through Wednesday and 7:30am to 10:30am Thursday. Please make sure you have checked in for the conference at least 30 minutes before your presentation time. Speakers’ guidelines and room set upPlease arrive at your presentation room (either a session room or the Ballroom) 20 minutes prior to your presentation. When you get to your presentation room, please identify yourself to the session moderator–an Institute for Work & Health (IWH) volunteer who will be wearing an identifying badge. The session moderator will load your slides onto the laptop and introduce you to the chair of your session or symposium. Session rooms are set up theatre style (except in the Ballroom, where it is banquet style). All rooms will be equipped with an LCD multimedia projector, house sound, laptop computer, screen and microphone. Please bring your presentation on a USB key, using PowerPoint or PDF formatted slides only. If you have additional audiovisual requirements, please contact premus2016@iwh.on.ca. We encourage all speakers to include a contact information slide in their presentation so that delegates have the opportunity to follow-up with questions or discussion regarding your presentation at a later date. You will have the following amount of time to give your presentation:
Speaker biosIf you have not done so already, please provide your biographical information for the final program guide to be posted online. Your bio will also be used by the session or symposium chair to introduce you before your presentation. A template for providing your biographical information is available by logging into the abstract & symposium submission area and selecting “Edit Submitter Details.” Please submit your biographical information by Wednesday, May 25, 2016. Registering for the conferencePoster presenters must be registered for the conference. We would appreciate it if you could register and pay for the conference by Wednesday, May 25, 2016. If we do not receive your registration and payment by that date, we may need to remove your poster from the conference program. If there is a reason you cannot register or pay by May 25, please contact the event coordinator Siobhan Cardoso as soon as possible at premus2016@iwh.on.ca. Getting to the conference centreTransportation options for getting to the Allstream Centre can be found in our hotel & travel section. Checking in at the conferencePoster presenters must check in and pick up their badges (and, if applicable, social event tickets) before their poster session. A Check-in/Registration Desk at the Allstream Centre conference site, in the area in front of Ballroom B, will be open 7:30am to 5:00pm Monday through Wednesday and 7:30am to 10:30am Thursday. A Check-in/Registration Desk will be located at the welcoming reception (at LUMA in the TIFF Bell Lightbox) on Sunday night. Poster display areaPoster display boards will be available throughout all four days of the conference at the back of the main conference ballroom (Ballroom B). Poster presenters are encouraged to display their posters for the full duration of the conference, no matter what their assigned poster session. Poster sessionsThere will be three poster sessions during the conference. Each poster presenter is assigned a session, during which time he or she is expected to be available (i.e. standing by his or her poster) to discuss the poster with delegates.
The list of posters assigned to each session can be found here: Poster Reference Guide (PDF, 363KB) Size limitationsYour poster size should be 33 inches x 45 inches (width x height). We will provide the method for mounting your poster. Posters are displayed in portrait format (not landscape). Posters will be placed on both sides of each poster board. Please do not exceed these dimensions. Posters that do not fall within the specified size limitations will only be posted based on availability of space. You may bring A4/legal or letter copies of your poster with you to share with interested delegates. Poster printingPlease bring the poster with you (as hard copy) to the conference. Note: We do not offer onsite printing at the conference venue. Hanging your posterAll posters must be placed on the poster boards in Ballroom B before 8:30 a.m. on the day of their assigned session. However, we encourage you to display your poster for the full length of the conference, if possible, or as much of the conference as possible. Therefore, you are invited to hang your poster as soon as possible during one of these times:
To determine the location of your poster, check the number of your poster, as indicated via email or available in the Poster Reference Guide (PDF, 363KB), and hang your poster on the corresponding poster stand. All poster stands are arranged by conference theme. Taking your poster downPlease remember to take down your poster when the conference ends on Thursday, June 23. If are leaving earlier than Thursday, you can remove your poster any day between 5:00 - 5:30pm after your assigned session has ended. If you don’t take down your poster, we will remove it at the end of the conference and discard. |
